Everybody needs an editor, and the more you write and the longer you write, the more you will find this to be a necessity. You can, and should, spell-check your document, and if the program in which you are creating your newsletter has one, run its grammar checker. Neither, however, take the place of an editor.
For example, if you type for when you mean four, the spell checker won’t see it as a mistake. And if you begin three sentences in a row with “There are,” a grammar checker might or might not call your attention to this. You might also want to give your newsletter a read-through before passing it on to an editor.
Here are the editor’s tasks:
· Correcting spelling.
· Correcting grammatical mistakes.
· Fixing punctuation.
· Querying you if he or she can’t understand a sentence or a paragraph.
· Pointing out any statement that could be factually incorrect.
· Tightening your words and making suggestions about better word choices.
· Suggesting something that you might want to include.
· Noting any useless repetition.
· Applying any house style rules if your organization has a style guide.
NOTE: A house style guide is a list of rules that specify the distinctive treatment of words, how organizational entities are to be treated in print, trademarks, and so on.
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